HR & Safety Coordinator
Salary Range:$26.0000 To 30.0000 Hourly
Gatekeeper Systems, Inc. is the global leader in retail loss prevention, operations management, and analytics with headquarters in southern California. As an essential business, for over 20 years, we have led the industry with innovative technologies and top-notch customer service, while minimizing risks to customers and security personnel.
We are seeking an HR & Safety Coordinator to join our team in Foothill Ranch, California, to support our global HR, Safety and Risk operations. The ideal candidate is a high-functioning and detail-oriented individual that has the ability to work on multiple, concurrent projects, and provide top-notch customer service.
Gatekeeper Systems, Inc., is an equal opportunity employer. We are committed to developing a diverse workforce and cultivating an inclusive environment. We value diversity and believe that we are strengthened by the differences in our experiences, thinking, culture, and background. We strongly encourage applications from candidates who demonstrate that they can contribute to this goal. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any protected basis.
ESSENTIAL JOB FUNCTIONS
Conduct onboarding and new hire orientation training; enter new hire information and team member benefit elections into the payroll system
Schedule celebratory activities or cards/gifts for work anniversaries, birthdays, weddings, graduations, and other life events
Ensure compliance with HR-related policies and procedures and state-specific labor laws
Assign and manage compliance training such as Active Shooter, Anti-Harassment, etc.
Administers benefit plans, including enrollment changes and terminations. Processes documents through payroll and insurance providers to ensure accurate recordkeeping and proper payroll deductions
Completes Form I-9, verifies I-9 documentations through E-Verify, and maintains I-9 files
Submits new employee background checks
Reconciles monthly benefit invoices
Create employee files and file documents into appropriate employee files
Partner with HR Generalist in scheduling, coordinating, and communicating annual open enrollment periods
Assist with recruitment including job postings, sourcing candidates, and phone screens
Coordinate and distribute communication regarding anti-harassment, active shooter, and other team member required training
Complete team member termination process, including benefit terminations
Assists HR tam with development of training materials and handbook upkeep, including policy updates and law changes
Manage the Company’s insurance programs (workers’ compensation, general liability, auto, property, etc.)
Responsible for maintenance of the HR calendar
Monitor and manage inventory of office and breakroom supplies
Assist with facility services management (i.e. HVAC, janitorial services, recycle program, etc.)
Perform other related duties as assigned
Serves as the Company’s primary point of contact for safety initiatives, training, etc.
Create and lead all Region’s monthly safety committee meetings
Ensure all proper safety training are assigned per OSHA, Cal-OSHA and other federal, state and local laws to ensure compliance
Evaluate the effectiveness of safety programs
Perform other related duties as assigned
The duties and responsibilities described above may provide only a partial description of this position. This is not an exhaustive list of all aspects of the job. Other duties and responsibilities not outlined in this document may be added as necessary or desirable, with or without notice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Excellent verbal and written communication skills.
Superb organizational skills and attention to details.
Understanding of human resource principles, practices, and procedures.
Excellent time management skills with a proven ability to meet deadlines.
Capable of performing multiple tasks in a fast-paced environment.
Knowledge of OSHA/Cal-OSHA requirements.
Ability to conduct training and present to groups in a professional manner
Ability to own all assigned tasks.
EDUCATION AND/OR EXPERIENCE
Bachelor’s degree or equivalent work experience.
2 years’ Human Resources experience.
Proficient in Excel, Word, Outlook, and other Microsoft products.
ADP Workforce Now experience
Loss Prevention and/or Manufacturing experience preferred.
Ability to read, analyze and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to all team members and levels within the organization.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS AND ABILITIES
A champion of the Company’s Core Values
Communicate warmth, understanding and helpfulness when interacting with all internal and external contacts
Highly self-aware and open to learning about personal effectiveness in the workplace and on teams
Exhibit a cheerful, positive, loyal, team-member attitude toward the purposes, programs, policies and goals of Gatekeeper Systems
Respect for lines of communication and internal protocols
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Repetitive motions and routine use of standard office equipment such as computers, telephones, copiers/scanners and filing cabinets
Ability to see, speak, walk, hear, stand, use of hand/fingers to handle or feel; climb stairs, stoop, carry/lifting to 15 pounds
Prolonged periods of sitting at a desk and working on a computer
Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and the ability to adjust focus
Operating phone and communication devices
A combination of standard office and warehouse environments. The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the team member occasionally works near moving mechanical parts inside the warehouse environment. The team member also works in an open office environment where noise levels are mild to moderate for speaking. It includes office equipment, such as, phones, computers, and printer/copy machines. While performing the duties of this job, the team member occasionally works near moving mechanical parts inside the warehouse environment. The noise level in the work environment is usually mild but may be moderate at times when near operating equipment.
This Job Description is a general overview of the requirements for the position. It is not designed to contain, nor should it be interpreted as being all inclusive of every task which may be assigned or required. It is subject to change, in alignment with company/department needs and priorities. Presence of the job description or role does not guarantee employment.
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